Privacy Policy

Who we are

We are the Penicuik Community Arts Association, a registered charity serving the people of penicuik. Our website address is:


Comments on posts and pages of our site are currently disabled as a default. Where on occasion, we do switch them on for a specific page or post, we we collect the data from visitor’s posts shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

We also collect this same data for messages sent via our forms.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site or complete one of our forms you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We also hold data on our mailing lists for our newsletters. If you subscribe to receive our news by email, your name and email address are retained indefinitely until “unsubscribe” is requested.

Only our website administrators, approved by our committee can see and edit this information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Using our online shop

Our shop is designed using the WooCommerce software.
By default, WooCommerce retains:
What products a customer ordered and when
Name, e-mail address, and phone number provided by the customer
Billing (and optionally: shipping) address entered by the customer
A note about payment method used by the customer
This information, like the rest of our WordPress installation’s data, is stored in our website host’s database.

Your personal data will be used by WooCommerce to process your order, support your experience throughout the website and for other purposes described above.

You can request a copy of your personal data from us (we use the WordPress Personal Data Exporter) or you can request that your data is deleted. However this will mean you will need to re-enter essential details (name & contact details) if you order from us again.